How Form Versioning Affects Your Forms and Settings

Enterprise plans only.

Once a form is published, you can select Edit to make changes.

If you’re on an Enterprise plan and you do this, then you create a new version of the form and republishing your edited form replaces the previously published version. Old versions are available in the History tab. 

Almost all form settings are versioned as well, for example, changing the success message on a version 3 draft form will only take effect when you publish version 3. Until it is published, the success message will still be the content set for version 2.

Immediate Changes to Form Settings

Some settings are not versioned and will take immediate effect on the latest published version. Changes to these settings go live straight away:

• The Maximum number of responses and the Message to show respondent when the response limit is reached in Settings > Response settings > Limit number of responses.
• The Send auto reminders about saved responses settings and email template in Responses > Manage responses and notifications.
• The Editing the form and Viewing responses for the form permissions in Settings > Permissions.
• The deactivation date for the form set in Settings > General settings > Set deactivation date.

All changes made to the Themes, Snippets, Lists, and Field sets in Admin take effect immediately, as well as changes to the Buttons, text, and messages in the Organization defaults. As such, be cautious when changing items like field sets as it can affect the content of your forms and your response data set.

Elements That Are Not Versioned 

Some form elements are nuanced and do not get versioned, including:

• Reviewers can overwrite previous answers to office use only fields when a response is sent back a step. Overwritten data is not versioned, so we recommend noting any adjusted answers in the Use the review center to process responses.
• The form links and embeddable code to share the form remain the same throughout all versions. The only thing that can change is if you add a calculation, payment field, or piped answer to a new version, which will remove the printable PDF form link.
• Emailed test links are valid for 30 days and will always load the most recent version, even if you originally sent the test on an earlier version.
• Responses received on earlier versions are formatted to match that version, even if the form fields have changed since that version.

What Else? 

• View, Restore, or Copy Old Form Versions
• Test and Publish Your Form
• Create a Form