Only Admins can set permissions for a form.
For each form, you can have granular control over which Authors can edit the form, and which Reporters can view responses.
These settings work by choosing to allow All or None and then setting exceptions for specific users. For example, setting the form editing permissions to None and entering the Application Staff user as the exception, means that the Application Staff is the only Author who can edit the form.
To allow any Author to edit and any Reporter to view responses, leave these set to All. Please note that all Account owners have complete access to edit forms and view responses.
Admin users on an Enterprise plan can also use workspaces to organize their forms and assign specific authors and reporters to groups of forms. If you use workspaces, you can still further narrow permissions to edit an individual form or view its responses using these instructions.
To set permissions for an individual form:
- Go to the form Settings > Permissions.
- Expand Editing the form to set permissions for authors and Viewing responses for the form to set permissions for reporters.
- Choose to allow All or None.
- Use the Except for field to search for and select users with the Author or Report role, depending on the setting.
- Select Save permissions.
- Save your form.
These settings apply to all versions of the form and take effect immediately when you save them. You may also want to: