You’ve published your form and the responses are coming in. In this section, you’ll learn how see the details of your responses, and delete responses.
You can only access responses if you’re a reporter or admin.
See response details
To see details about individual responses to your form, go to the Responses screen.
At the top of the response screen, you'll see the total number of submitted responses for your form, as well as the number of saved responses, which respondents have not yet submitted (if you have enabled this option).
Below this tally, you'll see a Response list on the left, detailing all submitted responses by receipt number alongside the date they were submitted.
Any responses that you submitted while you were testing your form will be labeled ‘Test’.
You can search for a response, and filter them by date. Choose a response to see its details.
You’ll see the answers that the respondent gave to all the questions in your form, as well as metadata such as the date and time they submitted.
If you're on an Enterprise plan and using a response workflow, you'll also see:
- The response's current progress through the workflow
- Any office use only groups used in the form (including reviewers answers if those groups have been actioned)
You can also review any custom documents that have been generated from the response by expanding the Form documents accordion.
Download and export responses
To learn more about downloading and exporting responses, see Export response data
From time to time you may want to delete responses to free up your organization's storage quota.
Before deleting any responses it's always a good idea to export your response data first.To do this, go to the Responses screen of a form, then delete either an individual response or a group of responses.
Delete an individual response
Delete an individual response by selecting it from the response list, then selecting Delete.
Delete multiple responses
To delete multiple responses, filter the responses you'd like to purge using the search options in the response list.
(If you're deleting all the responses for your form, you can skip this step).
Then choose Bulk actions > Delete responses
This command will reflect the number of responses you will delete. (In the example above, two responses will be deleted).
These aren’t the only ways to analyze your responses on OpenForms. If it’s more useful for you, you can download response details as a PDF or a spreadsheet. And don’t forget about automatically deleting the saved responses to your form if they're not being submitted.