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Add users

Business and Enterprise plans

Only admins can add users.

If you’re an admin, you can add users to your organization. Each user has a role that determines what they can do on OpenForms. To learn more about roles, check out Roles in OpenForms..

Business plans come with 3 users, but you can get more by purchasing add-ons. Enterprise plans come with an unlimited number of users.

To add a user:

  1. From the main menu, go to Admin > Users.

  2. Select Create User.

  3. Enter the user’s details: their First name, Last name, and Email.

  4. Set their email notification settings. They’ll be able to change these themselves later.

  5. Check the boxes for the roles you want them to have. If you choose Admin, Author and Reporter will be automatically selected, because admins have the same privileges as authors and reporters. 

    user list2.png
  6. Select Create.

Your new user will be sent an email with a link for them to set their password. Once they’ve done this, they’ll be able to login to OpenForms.

If you're an OpenCities user, adding users in OpenForms will create users who only have access to OpenForms. If you want them to have access to OpenCities and OpenForms, create a new user within OpenCities, then assign them an OpenCities role that gives them access to OpenForms. Visit the OpenCities help center to read more

Come back to the user area whenever you want to edit your users’ account details. You can read more about this in Manage users.

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